Finance and Administration Manager

US-IL-Chicago
Type
Regular, Full-Time
Job Category
Accounting/Finance
ID
2017-3272
Chicago
IL

Overview

Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).

 

 

Position Summary

The Finance and Administration Manager will provide oversight for Audubon Great Lakes on all aspects of finance, accounting, budgeting, and grant administration. S/he will work with the Leadership Team to make critical decisions regarding financial and budgetary issues and ensure that managers have the financial and operational tools necessary to lead their programs.

 

In addition to serving as the lead on financial accounting and reporting, the Finance and Administration Managerwill serve as the lead for all administrative and operational structures in the AGL office.

The Finance and Administration Manager will also be responsible for working closely with Audubon's national office and ensuring that Audubon Great Lakes has systems in place to ensure compliance with NAS’ finance policies and practices. Reporting to the Executive Director and as a member of the Leadership Team at Audubon Great Lakes, the Finance and Administration Manager plays a key role in the overall success of the regional office and its various centers and other business units.

Organization and time management will be essential for the successful candidate. Experienced candidates with a commitment to excellence, possessing financial acumen and good communication skills, and a demonstrated ability to thrive in a fast-paced environment are encouraged to apply.

Candidates should also submit a cover letter when applying to this position.


Essential Functions

  • Manage the AGL administrative staff and provide procedural oversight to administrative staff operating in the Audubon Great Lakes cost centers in aspects of their financial responsibilities, ensuring compliance with NAS policies and procedures.
  • Work with appropriate staff to review expenses and implement adjustments to ensure cost savings and maximum efficiency within each cost center; prepare reporting and recommendations for Executive Director as well as board & staff briefings and updates.
  • Responsible for managing monthly revenue and expense report requirements for AGL; prepare and analyze reports, reconcile data by liaising with the national office.  Manage program’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers.
  • Collaborating with the AGL leadership team, obtain and review revenue and pay invoices by verifying and completing payable and receivable transactions; establish and maintain effective and accurate financial controls and accounting systems, and ensure compliance with NAS financial policies and procedures.
  • With input from key staff, work collaboratively with relevant NAS employees and finalize agreements with independent contractors in accordance with the organization’s policies.  Advise and support the Executive Director, AGL team, and NAS staff with respect to the negotiated terms and any additional changes to the agreements.
  • Maintain grant financial files/records and provide guidance to Executive Director and staff in the preparation of financial components of grant reports ensuring compliance with terms of the grant.  Coordinate all audit activities in regards to government grants working with relevant NAS staff. 
  • Utilize a set of Audubon systems such as Financial Edge (general ledger), ABM (budgeting), Salesforce (donor database) and become skilled at running, creating, and interpreting reports to ensure financial activity is reflected appropriately and information is communicated to AGL staff on a timely basis
  • Identify and address internal communication, supply, and IT needs for AGL, including electronic file storage and access to files given the geographic distribution of AGL operating units.  Act as main coordinator between AGL team and NAS IT office.
  • Serve as AGL’s primary point of contact for all Human Resources systems and procedures; working in coordination with National HR staff, ensure background checks are completed on all volunteers and new hires and monitor staff compliance of HR processes.  Seek guidance from the NAS Human Resources Department as appropriate.
  • Other financial management and operational responsibilities as identified by the Executive Director.

Qualifications and Experience

  • Bachelor’s degree in accounting, finance, or business administration
  • At least 5 years of experience in relevant accounting and administrative position dealing with grants and contracts, including relevant experience at a nonprofit organization.
  • Proven record in project financial management, including managing budgets, financial aspects of government and foundation grants, review of General Ledger and submission of Journal Entries, completing reports, contracts, and other projects.
  • A team player with strong analytical relationship building skills and a deep attention to detail.
  • Self-motivated, dedicated to accomplishing tasks, able to take initiative and solve problems.
  • Excellent verbal and written communication skills.
  • Experience working with government grants highly desired.
  • Proficiency with Excel, Word, PowerPoint, Adobe Acrobat, and other key Microsoft Office and web-based products. 
  • Demonstrated leadership in developing and implementing creative administrative systems and solutions. Experience handling a large number of projects at once.

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