Development Assistant

US-IL-Chicago
Type
Regular, Full-Time
Job Category
Development/Fundraising
ID
2017-3381
Chicago
IL

Overview

Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 22 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).

 

 

Position Summary

The Development Assistant is responsible for providing critical administrative and operational support to both the VP, Great Lakes Office/Deputy Director of the Mississippi Flyway, as well as the Vice President of Development for the Mississippi Flyway.  S/he will be an important part of the Flyway Development team and supportive partner to the leadership of this conservation region, assisting with a variety of needs to broaden the scope and effectiveness of programs.

Essential Functions

  • Be responsible for the extensive scheduling of conference calls, appointments, meetings and travel arrangements for executive development staff;
  • Assist both the VPs with basic technical and logistical needs, such as travel & expense reconciliation, printing and preparing materials, and fundraising mailings.
  • Set up internal and external meetings; help plan staff workshops and cultivation events, order catering, and collaborate with other support staff as needed.
  • Process gift transmittals for donations received at the location and enter information into Audubon’s donor database, Millennium, for team members.  Create and distribute report information.
  • Ensure timely processing of all bills and contracts.
  • Other special projects as assigned by either VPs.

Qualifications and Experience

  • Bachelor’s degree and 1-3 years’ experience in a professional setting supporting senior-level staff, ideally on a decentralized fundraising team, or any suitable combination of education and experience. 
  • Proficient in Microsoft Office suite, to include Word, Excel, Outlook and PowerPoint.
  • Experience with donor tracking software and web-based systems strongly desired.
  • Excellent written and verbal communication skills, as well as a strong ability to edit and proofread documents.
  • Detail-oriented approach to work with strong organizational skills, and the ability to maintain confidential information with discretion and integrity.
  • A self-starter, who is able to prioritize and complete work with minimal supervision while meeting deadlines.
  • Professional, personable, and efficient approach to all aspects of position; must be a team player with excellent interpersonal skills.
  • A flexible approach to work, with the willingness to travel and work some evenings, if needed.
  • Interest in development, conservation and the mission of the National Audubon Society.

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