• Finance Assistant

    Job Locations US-TX-Austin
    Regular, Full-Time
    Job Category
  • Overview

    Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).



    Position Summary

    The Finance Assistant reports to the Director of Finance and Administration and will be responsible for a range of administrative and finance activities including, but not limited to: donor information management, donor acknowledgment letters, processing contribution checks, processing invoices, and processing P-card reconciliations. 

    This is a full-time position that will require occasional travel and evening and/or weekend work related to special events. 

    Essential Functions

    • Process memberships and send out membership packets for Trinity River and Dogwood Canyon Audubon Centers and maintain records in Salesforce database
    • Assist with membership drive lists and mailings
    • Process contribution checks and upload correspondence in Salesforce as necessary
    • Process contribution acknowledgment letters, prepare reports on donor activity for all cost centers; update Salesforce
    • Compile and manage mailing lists for special events and campaigns
    • Update Salesforce database to ensure records are accurate
    • Track and maintain invitation lists for fundraising events
    • Coordinate logistics for meetings and events
    • Assist with preparation of contracts for events and/or meetings
    • Process invoices through online invoicing system (OIS)
    • Process Pcard reconciliations
    • Provide back up to the Finance Manager for preparing deposits and deposit reports at Trinity River and Dogwood Canyon Audubon Centers

    Qualifications and Experience

    • Bachelor's degree in related field required
    • 3 to 5 years’ experience required
    • Superior written and oral communication skills, including listening skills.
    • Customer-service oriented
    • Excellent organization skills and ability to handle simultaneous projects and manage multiple tasks in a fast-paced, results and deadline-oriented team environment
    • Proficient computer skills including Microsoft Office (Word, Excel, and PowerPoint) as well as database and design programs.
    • Must be articulate and engaging, possessing interpersonal skills needed to engage a variety of audiences
    • Must be a self-starter
    • Ability to handle confidential information with discretion and integrity
    • Willing and able to travel occasionally and work a varied schedule including some evenings and weekends, largely at peak event times (March, April, October, November).
    • Ability to represent Audubon in the local community and interact with donors and board members


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