• Finance Manager

    Job Locations
    US-CA-Sacramento | US-CA-San Francisco
    Type
    Regular, Full-Time
    Job Category
    Accounting/Finance
    ID
    2018-3765
    City
    Sacramento
    State/Province
    CA
    Additional Location : City
    San Francisco
    Additional Location : State/Province
    CA
  • Overview

    Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).

     


     

    Position Summary

    The Finance Manager will be responsible for accounting and contracts management for Audubon California, providing support and additional capacity to the Associate Director, Finance and Analysis and the Grants Specialist.

    The Finance Manager will work collaboratively with program managers and state leadership to ensure compliance with Audubon finance policies and practices. Reporting to the Associate Director, Finance and Analysis, this person plays a key role in the overall success of the state office and its centers and other business units.

    Organization and time management will be essential for the successful candidate. Experienced candidates with a commitment to excellence, possessing financial acumen, good communication skills, and a demonstrated ability to thrive in a fast-paced environment are encouraged to apply. 

    This position can be based in either Sacramento, CA or San Francisco, CA.

    Essential Functions

    Accounting (40%)

    • Organize, analyze, and prepare financial information for entry into Audubon accounting system
    • Input invoices to OIS and submit for approval
    • Perform a variety of accounts payable and fiscal recordkeeping assignments
    • Manage monthly revenue and expense report requirements for California programs
    • Manage program’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers.
    • Create and upload journal entries as needed
    • Utilize a set of Audubon systems such as Financial Edge (general ledger), Prophix (budgeting), Salesforce (donor database) and become skilled at running, creating, and interpreting reports to ensure financial activity is reflected appropriately and information is communicated to ACA staff on a timely basis
    • Provide support to administrative staff operating in the Audubon California cost centers in aspects of their financial responsibilities, ensuring compliance with NAS policies and procedures.
    • Complete activities as needed for budgeting, monthly close, and year-end close

    Contracts (40%)

    • Perform initial review of drafts and help draft Audubon standard contracts to insure essential terms are included and described clearly and completely.  Determine if complexity of agreement requires further legal or financial involvement/review.
    • Ensure all internal due diligence completed & contracts conform to Audubon policies.
    • Review final documents for completeness.  Make sure all salient terms are included, proper forms are used, boilerplate terms and conditions are included and that all attachments and referenced exhibits are in place.
    • Track contracts using Audubon systems
    • Partner with SF office Operations Manager to ensure timely completion of contracts

    Grants (20%)

    • Maintain grant financial files/records and provide guidance to staff in the preparation of financial components of grant reports ensuring compliance with terms of the grant. 
    • Coordinate all audit activities in regards to government grants, in partnership with the flyway Grants Manager and program staff in California
    • Review invoices and financial reports for foundation and government grants, with special focus on Working Lands program grants 

    Qualifications and Experience

     

    • Bachelor’s degree in accounting, finance, or business administration
    • At least 5 years of experience in relevant accounting and administrative position dealing with grants and contracts, including relevant experience at a nonprofit organization.
    • Proven record in project financial management, including managing budgets, financial aspects of government and foundation grants, review of General Ledger and submission of Journal Entries, completing reports, contracts, and other projects.
    • Demonstrated work experience in an administrative position showing high level of organizational skills, a respect for details, and a meticulous attention to accuracy.
    • Familiarity with contracts preferred
    • Excellent writing and oral communication skills, as well as good analytical, editing, proofreading, and math skills.
    • Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
    • Professional and courteous e-mail and telephone manner.
    • Ability to engage professionally with employees at all levels and in all areas of the organization.

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