• Administrative Assistant—Part-Time

    Job Locations
    US-NY-New York
    Type
    Regular, Part-Time
    Job Category
    Communications/Marketing
    ID
    2018-3811
    City
    New York
    State/Province
    NY
  • Overview

    Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).

     


     

    Position Summary

    The Communications Administrative Assistant will be responsible for supporting the VP, Communications and the Communications Department. This position will coordinate with other staff in the organization, create materials such as power points to support leadership,  project manage material creation as well as manage calendars, travel and expenses.

     

    Reports to the Vice President, Communications.

    Essential Functions

    • Manage VP, Communications calendar and group meeting logistics;
    • With leadership from VP, Communications create power points, one-pagers and other materials for external presentations for CEO, Chief Network Officer, and VP, Communications;
    • Manage invoices, billing, expenses and vendor contracts for communications team;
    • Assist with production of internal all staff and board meetings;
    • Serve as project manager for key comms projects as assigned.

    Qualifications and Experience

    • Associate’s degree required, bachelor's degree preferred.  Equivalent experience will be considered in lieu of education.  
    • 2 - 4 years of office support, project management or similar required
    • Must have excellent presentation and writing skills, with experience writing for a variety of voices and channels, as well as the ability to communicate effectively.
    • Strong interpersonal and organizational skills; ability to interact comfortably with a broad spectrum within the organization to gain consensus.
    • Proficiency with Excel, Word, PowerPoint, and other key Microsoft Office, SharePoint and other web-based products.
    • Must have strong customer service skills, with attention to detail.
    • Strong analytical skills with the ability to reason through issues and resolve problems while working efficiently under time constraints.
    • Strong ability to build cross-functional relationships and influence without authority across all levels and functions. Ability to work independently, as well as, part of a team.
    • A strong commitment to the mission, values, and programs of the National Audubon Society
    • Adobe creative suite experience preferred.

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