• Finance and Accounting Coordinator

    Job Locations
    US-FL-Miami
    Type
    Regular, Full-Time
    Job Category
    Accounting/Finance
    ID
    2019-4109
    City
    Miami
    State/Province
    FL
  • Overview

    Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).

     


     

    Position Summary

    The Finance Coordinator works with the Finance Director to manage the $8 million annual budget of Audubon Florida, the state’s oldest conservation nonprofit. This is an excellent position for a hard worker with an eye for detail and an interest in helping our growing organization manage our finances more efficiently and effectively. This position has responsibilities in accounts receivable and payable, ensuring data is entered in a timely matter, contracting, equipment inventory and lease management, as well as office operations. The duties and responsibilities of this position require not only a knack for numbers, but also attention to detail and well-developed organizational and communication skills.

    Essential Functions

    Accounts receivable:


    •Open mail and manage the deposit log for gifts received;
    •Report revenue received from budgeted major gifts to development staff within 24 hours of receipt;
    •Process weekly direct mail gifts (including running credit card transactions) and post information from gift reply vehicles into transmittal portals;
    •Collaborate with development and finance department to generate quarterly contribution reports to reconcile contributed income budget projections
    •Prepare, record and deposit revenue for Florida Audubon Society (FAS).


    Accounts payable:


    •Open mail to compile and sort invoices; 
    •Input invoices in the system.
    •Request for approval FAS invoices to be paid
    •Place online orders & input in the system purchases with Pcard.

     

    Contract responsibilities:


    •Work with program staff and vendors to negotiate appropriate scopes and fees for services.
    •Prepare and/or review contracts for completeness. Once contract is signed send complete package including information statement to NY;
    •Manage contracts for office services to include office rent, copiers, phones/internet, utilities, etc. Make sure server and all corresponding equipment (firewall, POE phone switch box, internet, phones) are working properly.

     

    Equipment:


    •Update/maintain list of all assets vehicles, boats, engines, machinery;
    •Oversee annual inventory process for equipment statewide and insurance coverage;
    •Manage lease schedules for staff computers, order new laptops and ensure return of expired equipment.

     

    Additional duties:


    •Provide support for the Finance Director as necessary and requested;
    •Assisting with general office duties and other duties as assigned;
    •Maintain financial information security protocols and donor confidentiality.

    Qualifications and Experience

    •High school diploma. College level coursework in finance and accounting preferred;
    •3 years of bookkeeping and office experience required;
    •Demonstrated proficiency in spoken and written English;
    •Demonstrated strong skills in accounting and other software including Excel required;
    •Experience reviewing contracts for completeness and negotiating terms with vendors;
    •Ability to work collaboratively as a member of a team;
    •Excellent organizational skills;
    •Must maintain a high level of accuracy and be detail-oriented;
    •Accurate data entry skills and proven ability to enter data at required speeds.

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