• Finance Associate

    Job Locations
    US-DC-Washington | US-NY-New York
    Regular, Full-Time
    Job Category
    Additional Location : City
    New York
    Additional Location : State/Province
  • Overview

    Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 44 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).



    Position Summary

    As a member of Audubon’s Finance Team, the Finance Associate is the business partner for Program Directors and will assist them in managing the day-to-day financial operations of their departments. The successful candidate will have an excellent grasp of financial and accounting concepts, and is able to communicate financial information clearly and concisely. He or she will thrive in a fast-paced environment and is able to juggle multiple projects with a positive attitude. The position requires sophisticated financial systems skills (especially budgeting systems) and the ability to create and analyze budget and variance reports. The Finance Associate is responsible for financial support, administration, and knowledge for New York Headquarters and Washington, D.C. based programs including Central Services, Development, Content, International Alliances, Policy, Education, and Science.


    The Finance Associate will report to the Director of Finance and Planning and will be based at Audubon’s New York City Headquarters.

    Essential Functions

    • Partner with leaders of Audubon’s national programs to provide timely, accurate and insightful financial information for their programs 
    • Provide financial analysis, support, and reporting guidance for all specified programs
    • Provide day to day support of National Program Directors in managing the financial operations of their work
    • Responsible for all technical aspects of annual budgets and reforecasts
    • Assist in preparation of long-term operating budgets and monitor and evaluate actual performance versus budget on a monthly basis
    • Become the subject matter expert for assigned departments and take ownership of all aspects of financial activity within those departments
    • Ensure that all financial systems contain accurate information, including payroll & grants 
    • Work closely with the grants team to ensure proper coding for grant related activity
    • Provide analysis of contracts and invoices for accuracy
    • Process invoices for departments to ensure proper coding
    • Ensure that invoices are expensed in correct fiscal period
    • Track vendor payments to make sure invoices are received and paid in a timely manner; following up with departments/or vendors as necessary
    • Ensure each specified program has provided all proper documentation for closing the fiscal year and follow through to ensure all year end closing entries have beenrecorded and the obligation(s) of each program restriction are upheld in accordance with policies and guidelines
    • Prepare contract forms and journal entries for specified programs
    • Provide excellent customer service to a variety of stakeholders
    • Provide training and advice for new staff

    Qualifications and Experience

    • Must have a Bachelor’s degree in business, or accounting
    • 3+ years financial/accounting experience in a nonprofit organization, working with diverse funding sources, including public funding a must;
    • Direct experience in nonprofit budgeting required, with experience in a decentralized organization preferred;
    • Experience providing excellent customer service to a wide range of constituents;
    • Strong financial systems expertise, including both general ledger and budgeting systems; experience with Financial Edge or Prophix a plus;
    • Must be well organized, have meticulous attention to detail, and excellent oral and written communication, presentation and management skills;
    • Advanced skills in Microsoft Excel, and strong knowledge of other Microsoft Office programs;
    • Interest, understanding, and commitment to conservation and passion for mission of National Audubon Society.


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