Finance and Contracts Associate

Job Locations
US-DC-Washington
Type
Regular, Full-Time
Job Category
Accounting/Finance
ID
2020-4425
City
Washington
State/Province
DC

Overview

Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country.  Audubon is a federal contractor and an Equal Opportunity Employer (EOE).
 

Position Summary

Reporting to the Senior Vice President of the International Alliances Program (IAP), the Finance and Contracts Associate will be responsible for providing support to staff and overseeing financial and operational administrative of the Program.  Areas of responsibility will include accounts payable/receivable, contract drafting and administration plus grants administration. S/he will also play a support role in growth projections, budget development and financial gap analysis to support proposal development.


Additionally, the Finance and Contract Associate will need to effectively communicate in Spanish and English to coordinate with Audubon’s international partner organizations, contractors, government agencies, National Audubon colleagues in finance, legal and development departments to ensure smooth support for Audubon’s international programs. 

 

As a key staff member of IAP, the Finance and Contracts Associate will have the opportunity to work alongside several senior staff members, and play a role in helping the program grow in Latin America and Caribbean.

Essential Functions

Finance and Operations:

  • Manage IAP’s day-to-day finances and operations, that include: accounts payable/receivable, expense reimbursements, drafting/administering contracts and business correspondence.
  • Be a key financial liaison between IAP and  internal and external partners.
  • Ensure that record keeping systems and procedures are organized and comply with Audubon Policy and Audit standards and that of our donors.
  • Assist technical staff in the financial and contract managing for a portfolio of projects.  
  • Process and monitor IAP donations.
  • Provide general office support for senior staff.
  • Develop growth financial scenarios, budgets and tracking systems for quarterly reports.

Contracts:

  • Assist technical staff with drafting contracts, ensuring Audubon’s policies, terms and conditions are adhered to proper forms are used and that all attachments and referenced exhibits are in place.
  • Engage Audubon's Office of the General Counsel and contracts and finance teams, as applicable for review, consultation, and signature processes.
  • Insure that contract information in accounting system is accurate and implementation is on track in terms of deadlines, payments, among others.

Grant Management:

  • Manage basic tracking system to help team meet all reporting deadlines and deliverables.
  • Maintain calendar of fundraising activities and proposal deadlines.
  • Assist in the development of project budgets and financial plans.
  • Manage preparation, submission and processing of invoices, and other financial reports.
  • Manage and maintain files for all government grants.

Qualifications and Experience

  • Bachelor's Degree in business administration, finance, accounting or other relevant field required; equivalent experience may be considered in lieu of education.
  • 3+ years' experience in international contract and government grant administration required;
  • Must be bilingual in English and Spanish and have excellent conversational skills, writing skills, proofreading, and able to translate documents.
  • Detail-oriented, self-starter with the ability to take initiative, manage multiple priorities, while working in a fast-paced dynamic environment and keeping deadlines and maintaining complete and accurate documentation.
  • Individual should be a good communicator and feel comfortable working independently and taking full responsibility for the completion of tasks as a key member of the team.
  • Proficiency with Microsoft Office suite, to include Excel, Word, and PowerPoint; knowledge of Salesforce a plus.
  • Demonstrated ability to exercise discretion and maintain strict confidentiality.
  • Passion for and commitment to the mission of the National Audubon Society and programmatic work of the International Alliances Program.

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