Project Coordinator

Job Locations
US
Type
Regular, Full-Time
Job Category
Program/Project Management
ID
2020-4489

Overview

Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of nearly 500 local chapters, 23 state offices, 41 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country. The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). We are committed to a policy of nondiscrimination, inclusion, and equal opportunity and actively seek a diverse pool of candidates in this search.

 

Position Summary

The Project Coordinator provides high-quality project management on behalf of the Audience Engagement team and under the direction of the Vice President, Audience Engagement. Day-to-day tasks include correspondence and outreach, managing calendars, expenses, and other tasks as assigned. Given the focus on the Audience Engagement team, a knowledge and familiarity with the digital tools Audubon utilizes to achieve its conservation priority is a must.

 

The Project Coordinator must possess strong judgment, prioritization and organizational skills and have the ability to drive tasks/projects to completion under limited supervision and as part of a team.

Essential Functions

  • Lead process to develop and implement project management systems and tools for Audubon’s Audience Engagement team.
  • Maintain and furnish regular progress reports for key projects and initiatives.
  • Provide effective management of procurement processes for contractors: bids, evaluations of bids, payments of contracts, etc., and provide recommendations as appropriate.
  • Manage data and inquiries related to Audubon’s engagement and membership work, including reports, contact information, grants, and other financial transactions, and correspondence.
  • Track expenses against the team budget.
  • Prepare and edit correspondence, communications, presentations and other documents as requested.
  • Provide administrative support to the Audience Engagement team, including calendar management, writing and editing email messages, making travel arrangements, managing contracts, tracking budgets, and reconciling expenses.
  • Monitor, screen, respond to and distribute incoming communications as directed by the VP, Audience Engagement.
  • Utilize good judgment in the organization and prioritization of calendars; proactively and efficiently keep leaders up-to-date through recurring check-in meetings.
  • Prepare agendas and take notes at internal meetings as requested.

Qualifications and Experience

  • 3 years of professional administrative, project management, or event management experience required, with a preference for experience supporting executive or other senior leader in an organization.
  • Excellent judgment and ability to set priorities, make decisions, and move programs forward in a complex and fast-paced environment a must.
  • Proven administration and time management skills and ability to complete a high volume of varied responsibilities in a fastpaced setting with keen attention to detail, thoroughness, and accuracy.
  • Excellent written and verbal communication skills, as well as a strong ability to edit and proofread documents a must.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Strong interpersonal skills and the ability to work both independently and as part of a team.
  • Must be extremely organized, detail-oriented and able to work effectively under pressure while juggling multiple tasks.  Ability to cope with volume, frequent changes in priorities, and many interruptions throughout the day.
  • Ability to interact with a wide range of individuals, applying judgment, tact and discretion as situations demand.
  • Technically savvy, including advanced proficiency with Microsoft Office suite applications, including Excel, Word, Outlook and PowerPoint, as well as other web-based tools such as Concur.
  • Flexibility and willingness to work extended hours and/or travel as needed to accommodate unexpected issues, workload, meetings or events.
  • Demonstrated ability to work with confidential, sensitive information.
  • Commitment to supporting efforts to elevate voices, ideas, needs, and concerns of communities of color and other people historically marginalized in America and the conservation movement.
  • Experience with billing and vendor management a plus.
  • Experience with analytical tools, including Google Analytics and Facebook Insights, and data-driven decision-making a plus.
  • Experience with digital tools including social media (Facebook, Twitter, Instagram, TikTok, YouTube, LinkedIn), CRMs (EveryAction, ActionNetwork), broadcast texting (Upland Mobile), P2P texting (GetThru, Hustle), distributed organizing (ControlShift, MobilizeAmerica), and an understanding of what it takes to manage those digital tools for an organization a plus.
  • Associate degree preferred or relevant work experience.
  • Commitment to Audubon’s role as an evidence-based conservation organization that works across the political spectrum to carry out our mission through science, political advocacy, education, and on-the-ground conservation.

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