Office Assistant

Job Locations
Regular, Full-Time
Job Category
Office/Support Services


Now in its second century, Audubon is dedicated to protecting birds and other wildlife and the habitat that supports them. Audubon’s mission is engaging people in bird conservation on a hemispheric scale through science, policy, education and on-the-ground conservation action.  By mobilizing and aligning its network of Chapters, Centers, State and Important Bird Area programs in the four major migratory flyways in the Americas, the organization will bring the full power of Audubon to bear on protecting common and threatened bird species and the critical habitat they need to survive.  And as part of BirdLife International, Audubon will join people in over 100 in-country organizations all working to protect a network of Important Bird Areas around the world, leveraging the impact of actions they take at a local level.  What defines Audubon’s unique value is a powerful grassroots network of approximately 450 local chapters, 120 campus chapters, 17 state and regional offices, 34 Audubon Centers, Important Bird Area Programs in 50 states, and 700 staff across the country. 


The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.


The National Audubon Society endeavors to make accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.


Position Summary

The Office Assistant will be responsible for providing high quality administrative support to Audubon’s Seabird Institute (SI).  This position will assist with daily operations of the SI office, located in Bremen, ME, as well as, provide logistical support for remote staff.  The Office Assistant will work behind the scenes to maximize the program’s ability to further seabird conservation science, outreach and donor contributions.  They will also provide support services that allow the program to achieve its financial, scientific and education goals.

Essential Functions

  • Provide general office support and serve point of contact for general inquiries.
  • Serve as office reception, greet visitors and provide orientation for volunteers and seasonal staff.
  • Manage the program’s mail and email contacts and assist with fundraising correspondence.
  • Assist with donation processing, reconciliation and donor database management.
  • Support meeting and event logistics, including preparation, communications, notetaking, and follow-up.
  • Assist with travel/transportation coordination across the program.
  • Oversee program’s calendar for all functions including special events, camps, rentals, visitors, and tours.
  • Maintain equipment inventory, warranties, and manage repairs.
  • Inventory and purchase supplies for the office and consumables for the seabird field program.
  • Assist in processing payment of program invoices, from receipt to entry, into NAS databases.
  • Other duties as assigned.

Qualifications and Experience

  • High School diploma or GED and at least one year of administrative/office experience is desired.
  • Fluency in Microsoft products such as Word, Excel, Access, and Outlook required. Experience with file sharing tools such as Box, Google Drive; experience and flexibility with other software tools preferred.
  • Working knowledge of databases and associated requirements.
  • Experience with Non-Profit fundraising programs, specifically Salesforce, a plus.
  • Basic accounting skills.
  • Excellent communication, organizational and interpersonal skills essential.
  • Valid driver’s license is required.
  • Ability to lift at least 40 pounds with or without accommodation.
  • A sense of humor and an ability to deal with unexpected problems is desirable.


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