Center Associate

Job Locations
US-CT-Greenwich
Type
Regular, Part-Time
Job Category
Office/Support Services
ID
2021-4804
City
Greenwich
State/Province
CT

Overview

The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need, today and tomorrow. We work throughout the Americas using science, advocacy, education, and on-the-ground conservation. Audubon’s state, regional, national, and international programs, nature centers, and chapters have an unparalleled wingspan that reaches millions of people each year to inform, inspire, and unite diverse communities in conservation action. As a sentinel species, we recognize that the fate of birds is inextricably tied to the fate of us all.

 

Audubon has more than 700 staff working across the United States and seven countries in 17 state and regional offices, 41 nature centers, and 23 wildlife sanctuaries. Together as one Audubon, we aspire to alter the course of climate change and habitat loss, leading to healthier bird populations and reversing current trends in biodiversity loss.

 

Audubon is committed to a culture of workplace excellence, where our talented and diverse staff are deeply engaged, with a strong sense of belonging. The birds Audubon pledges to protect differ in color, size, behavior, geographical preference, and countless other ways. By honoring and celebrating the equally remarkable diversity of the human species, Audubon will bring new creativity, effectiveness, and leadership to our work throughout the hemisphere.

Position Summary

The Center Associate (part-time) will provide high-quality administrative support to the Audubon Greenwich Center and programs. Specifically, they will be responsible for providing excellent customer service, executing rental contracts, staffing the Center’s front desk on weekends, and encouraging visitors to connect with the Center’s mission and educational materials. The position is located in Greenwich, CT, reports to the Center Director and will have a 25 hour/week schedule, Thursdays through Sundays.

 

About the location and the hours: 

 

**The position will be located at Audubon Greenwich location and will report to the Center Director. 

 

**The position is considered PART TIME and will work up to 25 hour/week schedule, **Thursdays through Sundays with Saturday and Sunday being most critical.  May have flexibility to accommodate workdays, as needed, outside of weekends.  

Essential Functions

  • Serve as the first point of contact for people visiting the Center, ensure a warm and welcoming experience, answer questions and triage requests as needed.
  • Staff the Front Desk, especially on weekends, and coordinate and train Nature Store/Front Desk volunteers to assist with customer needs.
  • Serve as the Center’s point of contact for facility rentals:
    • Work closely with senior Center staff and catering contractor for event rentals to ensure that contracts are created and delivered on a timely basis.
    • Respond to all event booking inquiries and other public communication within one business day.
  • Assist with the planning and execution of Center events, including the Center’s Fall Festival
  • Sort incoming and prepare outgoing mail; assist with electronic submission of proposals, reports and correspondence as needed.
  • Inventory, order office and nature store supplies as needed.
  • Inventory and order store merchandise as necessary in accordance with the seasonal store purchase order calendar
  • Manage the Center’s main email inbox, general phone line voicemail and social media accounts.
  • Maintain front desk area and all common areas in a clean and tidy manner at all times.
  • Other duties as requested.

 

 

Qualifications and Experience

  • High School Diploma or GED equivalent required (Associate degree preferred) and 1-2 years' demonstrated office administration experience required. An equivalent combination of education and experience will also be considered.
  • Exceptional organizational skills, attention to detail and a can-do attitude are essential.
  • Proven ability to track and move tasks/projects to completion in a fast-paced environment.
  • Ability to work independently, as well as part of a small team.
  • Excellent customer service and communication skills.
  • Critical thinking skills and a problem-solving attitude.
  • Demonstrated proficiency in Microsoft Office products, including Outlook, Word and Excel; experience with Point-of-Sales systems a plus.
  • Ability to exercise discretion and maintain strict confidentiality.
  • Interest in the environment and conservation, knowledge of local ecology encouraged.
  • Bookkeeping and contract preparation experience a plus.
  • Bilingual in English and Spanish strongly desired.

 

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

COVID Policy

All staff must be fully vaccinated against COVID-19 no later than January 31, 2022, unless they are approved by Human Resources for a qualified exemption. Those unvaccinated after January 31st will be required to follow a weekly testing protocol.

 

All unvaccinated staff are required to wear masks or other approved facial coverings while working indoors at all times or outdoors when social distancing cannot be maintained. Further, effective December 13th, any unvaccinated staff person entering an Audubon building must submit a negative Covid-19 test that has been taken within 72 hours. 

 

This policy is effective through February 27th and may be changed due to changes in the law and/or changes to Audubon policies such as the Return to Work/Hybrid Work policy.

 

All new hires must be fully vaccinated prior to their start of employment unless they are pre-qualified by HR for exemption.

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