Grant Specialist

Job Locations
US | US-NY
Type
Regular, Full-Time
Job Category
Accounting/Finance
ID
2022-5082
Additional Location : State/Province
NY

Overview

The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need, today and tomorrow. We work throughout the Americas using science, advocacy, education, and on-the-ground conservation. Audubon’s state, regional, national, and international programs, nature centers, and chapters have an unparalleled wingspan that reaches millions of people each year to inform, inspire, and unite diverse communities in conservation action. As a sentinel species, we recognize that the fate of birds is inextricably tied to the fate of us all.

 

Audubon has more than 700 staff working across the United States and seven countries in 17 state and regional offices, 41 nature centers, and 23 wildlife sanctuaries. Together as one Audubon, we aspire to alter the course of climate change and habitat loss, leading to healthier bird populations and reversing current trends in biodiversity loss.

 

Audubon is committed to a culture of workplace excellence, where our talented and diverse staff are deeply engaged, with a strong sense of belonging. The birds Audubon pledges to protect differ in color, size, behavior, geographical preference, and countless other ways. By honoring and celebrating the equally remarkable diversity of the human species, Audubon will bring new creativity, effectiveness, and leadership to our work throughout the hemisphere.

Position Summary

The Grant Specialist works closely with program managers, leadership and administrative staff across the organization to provide pre and post award support, financial tracking and other necessary tasks to meet overall grant compliance. The successful candidate will have demonstrated knowledge and experience in all phases of the grant life cycle, be able to work in a fast-paced environment and prioritize work among multiple projects. 

 

The Grant Specialist is a member of Audubon’s Finance Team and reports to the Director, National Grants and Compliance. This is a remote position.

Essential Functions

This position will be responsible for the following within their assigned portfolio:

  • Work with state program staff to monitor grant progress and grant budget alignment with financial spend down. Advise on need for modifications or extensions.
  • Work with project staff on expected time allocations and project coding.
  • Provide monthly grant status reports and analysis to Project Managers/State Directors. Take appropriate action to resolve any issues or questions.
  • Lead collaboration among multistate grants with project teams and collaborate with grant specialists on projects that cross flyways.
  • Utilize Audubon’s internal financial systems to monitor expenditures, revenue, match and other associated costs.  Work with accounting staff to manage expense corrections.
  • Assist project staff in compiling and submitting funder required financial reports; Review narrative or programmatic reports for compliance in meeting reporting schedule.
  • Work closely with state office/finance managers on invoicing and compiling any required supporting documentation.
  • Work with the national finance team on grant set up and close out.
  • Review and shepherd new grant agreements and associated documentation through headquarters for processing
  • Facilitate processing subcontracts and sub-awards, including required sub recipient monitoring and FFATA, as applicable.
  • Ensure all compliance requirements are fulfilled and properly documented, including compliance with OMB 2CFR200, applicable state, local, or agency regulations and requirements, and the terms and conditions of specific grant contracts and agreements. 
  • Manage and maintain grant files in accordance with Audubon’s policy.
  • Work with flyway grant team to build ongoing support for grant management within the organization. Suggest and implement improvements to advance effective and efficient grant management and internal controls. 
  • Other duties as assigned.

Qualifications and Experience

Bachelor’s degree and at least 5 years of experience in grant management and administration including budgeting, financial management, reporting and compliance. Equivalent work experience will be considered.

  • Knowledge and proficiency in all phases of the grant cycle from pre-award through close-out.
  • Demonstrate a working knowledge of the application of Uniform Guidance cost principles applicable to non-profit organizations, state and local regulations, and of the meaning of standard contract clauses.
  • Preferred experience with international grants.
  • Preferred bilingual in English and Spanish.
  • Excellent interpersonal verbal and written communication skills that consistently demonstrate professionalism, positive/approachable attitude, discretion, tact, and diplomacy.
  • Ability to demonstrate leadership and maintain flexibility, working both independently and collaboratively, coordinating team efforts as necessary.
  • Ability to analyze, interpret, summarize, and communicate data and information.
  • Problem solving skills with a focus on customer service.
  • Ability to work independently including, but not limited to managing priorities, meeting deadlines, working across time zones and facilitating meetings.
  • Value equity, diversity, inclusion and belonging in the workplace.

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

COVID Policy

All new hires must be fully vaccinated prior to their start of employment unless they are pre-qualified by HR for exemption.

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