The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need, today and tomorrow. We work throughout the Americas using science, advocacy, education, and on-the-ground conservation. Audubon’s state, regional, national, and international programs, nature centers, and chapters have an unparalleled wingspan that reaches millions of people each year to inform, inspire, and unite diverse communities in conservation action. As a sentinel species, we recognize that the fate of birds is inextricably tied to the fate of us all.
o Coordinate development of a comprehensive strategy for CEO engagement with key audiences, including but not limited to donors, staff, Board, media, conservation leaders, and partners.
o In partnership with a cross-functional team, develop and maintain a calendar of executive engagement opportunities.
o For each engagement, define the trip's objectives, purpose, and scope, then coordinate with others on the team to produce the CEO’s briefing book and materials.
o Serve as the CEO’s ‘body person’ for events and travel as required.
o Manage a list/schedule of potential donor meetings along with other meetings, speaking events, media opportunities, etc., for each engagement and targeted geography.
o Liaise with the supervisor, CEO EA and Development Manager, Principal Giving weekly on active and future projects and schedule meetings on behalf of the CEO.
o Track, manage and report on logistics, event plans and materials.
o Develop a checklist for each CEO event to clarify roles, responsibilities, deadlines, people involved, materials needed, logistics, timing, and follow-up correspondence.
o Develop and manage a system to capture timely input and feedback from everyone involved and gather consistent and actionable data.
o Initiate and respond to travel-related correspondence, i.e., thank you letters to staff, and coordinate with the development manager on board member and donor correspondence.
o Provide virtual and onsite administrative support to the CEO and other executive staff as needed to execute engagement opportunities.
o Other job-related duties as assigned.
o Interest, understanding, and commitment to the National Audubon Society's mission and be able to communicate Audubon’s mission, goals, and programs effectively.
o Bachelor's Degree and at least five (5) years of professional experience in a leadership support role, executive assistant, event planner, and/or logistics specialist.
o Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook). Ability to learn and use Asana, Audubon’s work management platform.
o Available for up to 30% travel with the CEO, domestically and internationally, for up to a week at a time.
o Demonstrated project management skills.
o Research-savvy; internet and resource proficient.
o Poised, confident, self-directed, works independently and is assertive, resourceful, and adaptable.
o Demonstrated success working on a fast-paced team in a hybrid/remote environment.
o Ability to maintain confidentiality while exercising discretion and personal judgment.
o Results-driven, highly organized, and detail-oriented approach to work with a commitment to excellence.
o Excellent written and oral communication skills.
o Proactive communicator who seeks input and asks for help when needed rather than waits for it to arrive.
o Ability to interact with a wide variety of internal and external stakeholders, including colleagues at all levels of the organization.
o A flexible approach to work, including some evenings and weekends.
o Commitment to equity, diversity, inclusion, and belonging.
The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.
The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
All new hires must be fully vaccinated prior to their start of employment unless they are pre-qualified by HR for exemption.