Events Assistant

Job Post Information* : Posted Date 1 week ago(5/25/2023 11:16 AM)
Job Locations
Seasonal, Part-Time
Job Category
Facilities/Property Maintenance
Location : Location
Job Post Information* : External Company Name
National Audubon Society
Job Post Information* : External Company URL
Location : Postal Code
Location : Address
Audubon Pennsylvania - State Office-John James Audubon Center at Mill Grove


The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need, today and tomorrow. We work throughout the Americas using science, advocacy, education, and on-the-ground conservation. Audubon’s state, regional, national, and international programs, nature centers, and chapters have an unparalleled wingspan that reaches millions of people each year to inform, inspire, and unite diverse communities in conservation action. As a sentinel species, we recognize that the fate of birds is inextricably tied to the fate of us all.


Audubon has more than 700 staff working across the United States and seven countries in 17 state and regional offices, 41 nature centers, and 23 wildlife sanctuaries. Together as one Audubon, we aspire to alter the course of climate change and habitat loss, leading to healthier bird populations and reversing current trends in biodiversity loss.


Audubon is committed to a culture of workplace excellence, where our talented and diverse staff are deeply engaged, with a strong sense of belonging. The birds Audubon pledges to protect differ in color, size, behavior, geographical preference, and countless other ways. By honoring and celebrating the equally remarkable diversity of the human species, Audubon will bring new creativity, effectiveness, and leadership to our work throughout the hemisphere.

Position Summary

The part-time Events Assistants will provide support services at The John James Audubon Center at Mill Grove for weddings and other celebratory events taking place at the site. These are seasonal positions. Shifts include weekday and weekend evenings. Work schedules and total hours worked will vary based on the candidate’s availability and flexibility.



$17.00 / hour

Essential Functions

  • Prepare the site for rental events following a detailed checklist. Duties will include venue set-up, including tables/chairs and equipment; stocking supplies; cleaning bathrooms, floors and windows; and receiving inventory.
  • Open and close event venues according to scheduled times.
  • Ability to operate equipment safely, including but not limited to golf cart and industrial floor cleaner.
  • Serve as a liaison with on-site catering staff, vendors, and rental clients throughout the event period; respond to questions and monitor activities to ensure rules and regulations are followed by all guests.
  • Direct and manage car traffic during peak arrival times; use golf cart to shuttle guests and move equipment as needed.
  • Inspect site before, during and after events; document damage and incidents involving guests with assistance from the manager-on-call.
  • Participate in scheduled event staff meetings and trainings.

Qualifications and Experience

  • Driver’s license with reliable transport required; will be asked to drive golf carts.
  • Ability to work weekends, evenings and holidays.
  • Ability to think on your feet.
  • Previous experience working in a customer-facing role a plus; ability to remain composed under pressure.
  • Experience working at a museum, historic site, or other sensitive properties a plus.
  • Excellent interpersonal skills, ability to relate to and communicate with staff, volunteers, vendors and the community.
  • Self-starter with the ability to organize/prioritize workload and complete assignments on time.
  • Positive attitude and professional work ethic; prompt, trustworthy, and reliable.
  • Demonstrated ability to safely operate equipment commonly used for janitorial and maintenance tasks, such as ladders, vacuums, and floor cleaners. Training will be provided.
  • Demonstrated ability to safely and effectively use common cleaning solvents and supplies.
  • Must be able to engage in physical activity, such as lifting, bending, climbing stairs and ladders, and walking unpaved trails with steep hills, as well as have a willingness to work outdoors on a regular basis in all types of weather conditions.
  • Ability to lift up to 50 lbs., including some moderately heavy objects, such as furniture, file cabinets, equipment, boxes, etc, with or without accommondations. Must be able to work in a variety of climates and temperatures as the seasons change during our event season. Maneuverability and adaptability to your surroundings is a must have quality.

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

COVID Policy

All new hires must be fully vaccinated prior to their start of employment unless they are pre-qualified by HR for exemption.


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