Executive Engagement Manager

The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need today and tomorrow. We work throughout the Americas towards a future where birds thrive because Audubon is a powerful, diverse, and ever-growing force for conservation. Audubon has more than 700 staff working across the hemisphere and more than 1.5 million active supporters.

North America has lost three billion birds since 1970, and more than 500 bird species are at risk of extinction across Latin America and the Caribbean. Birds act as early warning systems about the health of our environment, and they tell us that birds – and our planet – are in crisis. Together as one Audubon, we are working to alter the course of climate change and habitat loss, leading to healthier bird populations and reversing current trends in biodiversity loss. We do this by implementing on-the-ground conservation, partnering with local communities, influencing public and corporate policy, and building community.

Audubon is committed to a culture of workplace excellence, where our talented and diverse staff are deeply engaged with a strong sense of belonging. The birds Audubon pledges to protect differ in color, size, behavior, geographical preference, and countless other ways. By honoring and celebrating the equally remarkable diversity of the human species, Audubon brings new creativity, effectiveness, and leadership to our work throughout the hemisphere.

The Manager, Executive Engagement (Manager) is responsible for the successful and smooth execution of the Chief Executive Officer’s (CEO) travel and engagement events. These include regular visits with donors, key partners, media events, Audubon-sponsored trips, and high-profile national and international meetings.

The Manager works under the direction of the Chief of Staff (CoS) and in close partnership with the CEO’s Senior Executive Assistant. The Manager is responsible for traveling with the CEO, ensuring they are prepared, on time, and positioned to achieve the goals for each event. The Manager will anticipate potential issues that may impact the schedule and priorities of the day and take proactive and timely action to mitigate those challenges with minimal disruption to the objectives for the trip. They will research and prepare for the event, have a working knowledge of the itinerary and the CEO’s talking points, and be familiar with key participant profiles.

The ideal candidate will be an assertive, proactive problem-solver with a calm temperament. They will have demonstrated experience providing executive support at the C-Suite level and are adept at managing multiple competing priorities, multi-tasking, and consistently meeting deadlines. They are a resourceful and seasoned traveler. Their ability to exercise sound judgment and discretion across a range of situations is a core strength. Strong interpersonal and communication skills are imperative, and technology is an integral part of their problem-solving toolkit.

Compensation:

$85,000 - $95,000 / year

• This hybrid position requires traveling with the CEO (including serving as driver when needed in and around Washington, DC and when traveling together), being present at the Washington, DC and NY offices when the CEO is there, and regularly working weekends and evenings.
• Manage the CEO's time and itinerary efficiently while traveling, ensuring they are well prepared and able to focus on the highest priorities and objectives. Keep meetings and events on track and ensure timely transitions without rushing or appearing hurried.
• Provide pre-travel, travel, and on-site support for the CEO. This includes planning for special dietary needs, using technology and creative solutions for real-time problem solving, providing onsite administrative support, and coordinating changes to the schedule with in-office staff.
• Have full knowledge of the itinerary, talking points, and key participant profiles so the CEO can be briefed onsite.
• Research and prepare for every event to achieve positive outcomes by anticipating, averting, and resolving issues.
• Attend meetings with the CEO to take notes, track action items, and works closely with the CoS to ensure all follow-up is complete.
• Proactively document meetings and events and share on social media or elsewhere in collaboration with the Senior Manager, Executive Communications.
• Work with the CoS to schedule after-event debriefs, capture timely input and feedback from everyone involved and gather consistent and actionable data.
• Partner with the relevant teams across Audubon on event-related correspondence (e.g., thank you letters).
• Occasionally serve as the backup scheduler for CEO’s Senior Executive Assistant.
• Other job-related duties as assigned.

• Ability to build and maintain a strong rapport with the CEO and other Executive Team members - confidentiality, discretion, and personal judgment are foundational to this position and must always be exercised.
• Available for 50% travel with the CEO, domestically and internationally, for up to a week at a time.
• Emotionally intelligent, flexible, curious, and service-oriented.
• Aligned with the National Audubon Society's mission and values, which includes a strong commitment to equity, diversity, inclusion, and belonging.
• Bachelor's Degree and at least five (5) years of professional experience in communications/PR, leadership support, philanthropy/development, executive administration, event planning, or logistics. An equivalent combination of education and work experience will also be considered.
• Must have a valid Driver’s License, excellent driving record, and reliable access to a car. Will be responsible for pick-up/return and driving rental cars as needed during out-of-town travel.
• Demonstrated success working in matrixed environments on fast-paced teams in a hybrid/remote environment.
• Demonstrated project management capability, including project portfolios with varied complexity, components, and deadlines.
• Works independently and is assertive, resourceful, poised, confident, and self-directed.
• Enjoys and maintains composure while managing through both planned and unforeseen circumstances.
• Uses discretion and judgment while traveling to determine when immediate CEO attention is required.
• Results-driven, highly organized, and detail-oriented individual committed to excellence.
• Proactive communicator who seeks input and asks for help when needed.
• Excellent oral and written communication skills, including command of style, and grammar.
• Good manners and gracious attitude under stress and in all circumstances.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook). Ability to learn and use Asana, Audubon’s project management platform.
• Research and technologically savvy. Able to troubleshoot technology issues during travel/events and be resourceful in finding apps and solutions for unexpected situations.
• Media-relations experience is a plus.

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

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