Associate, Financial Systems

Job Post Information* : Posted Date 1 month ago(8/23/2023 8:59 AM)
Job Locations
US-NY-New York | US-NY
Regular, Full-Time
Job Category
New York
Additional Location : State/Province


The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need today and tomorrow. We work throughout the Americas towards a future where birds thrive because Audubon is a powerful, diverse, and ever-growing force for conservation. Audubon has more than 700 staff working across the hemisphere and more than 1.5 million active supporters.

North America has lost three billion birds since 1970, and more than 500 bird species are at risk of extinction across Latin America and the Caribbean. Birds act as early warning systems about the health of our environment, and they tell us that birds – and our planet – are in crisis. Together as one Audubon, we are working to alter the course of climate change and habitat loss, leading to healthier bird populations and reversing current trends in biodiversity loss. We do this by implementing on-the-ground conservation, partnering with local communities, influencing public and corporate policy, and building community.

Audubon is committed to a culture of workplace excellence, where our talented and diverse staff are deeply engaged with a strong sense of belonging. The birds Audubon pledges to protect differ in color, size, behavior, geographical preference, and countless other ways. By honoring and celebrating the equally remarkable diversity of the human species, Audubon brings new creativity, effectiveness, and leadership to our work throughout the hemisphere.

Position Summary

Reporting to the Manager, Financial Systems, the Associate, Financial Systems is a member of Audubon’s Finance Department. Under the direction of the Manager, Financial Systems, the Associate will play a pivotal role in assisting in the implementation and in maintaining various financial solutions. These solutions include but are not limited to financial reporting, expense reimbursements, payments, budgets, forecasts, and time tracking.



$29.00 - $32.00 / hour

Essential Functions

  • Maintain all aspects of the following systems: Time Allocation Module (TAM), Expense Reporting (Concur), Contract Online Library Management Tool (Auklet), Purchasing Card Reconciliation (PCR), Online Invoice System (OIS), and Grant Tracking Portal (GTP).
  • Assist in managing Prophix Budget Module.
  • Assist Manager, Financial Systems, in maintaining other systems as needed.
  • Update data within systems, such as users, coding, descriptions.
  • Provide excellent customer service to a variety of stakeholders, including Finance staff, the field, and staff from various departments.
  • Collaborate with various Finance teams on resolving issues, including Accounting, Financial Operations, Contracts and Financial Planning and Analysis teams.
  • Collaborate with Technology teams to ensure system issues are addressed in a timely manner.
  • Assist in the implementation and testing of new or upgraded systems.
  • Provide accounting support and reporting guidance for all assigned programs. Review general ledger reports for accuracy.
  • Provide technical assistance in preparation of annual and long-term operating budgets. Assist with data entry reflows for all assigned programs. Generate and distribute financial reports for budget meetings.
  • Responsible for sending auto report packages to key program staff at each monthly close.
  • Assist in maintaining up to date reports in the budget module ensuring the right reporting is available at various stages of the budget cycle.
  • Ensure each specified program has provided all proper documentation for the close of the fiscal year end, and then follow through to ensure that year end closing entries have all been recorded and the obligation of each program restriction are upheld in accordance with policies and guidelines.
  • Assist in providing training and support to system users. Help create training materials for financial systems.
  • Maintain and update Audubon’s Finance intranet pages, the Perch. Assist in implementation of new intranet pages for Finance, as needed.
  • Other job-related duties as assigned by the supervisor.

Qualifications and Experience

  • 2 years progressive financial/accounting experience in a nonprofit organization, to include working with financial systems required.
  • Bachelor’s degree required, and some college-level course work completed in business or accounting a strong plus. An equivalent combination of education and experience will also be considered.
  • Must have an excellent grasp of financial and accounting concepts and be able to communicate complex financial information clearly and concisely.
  • Strong written, oral, presentation and interpersonal communication skills, as well as experience providing customer service to a wide range of constituents, a must.
  • A self-starter who possesses excellent organizational and analytical skills and has a keen attention to detail.
  • Proficient in MS Office, including advanced skills with Excel.
  • Must have a strong background in financial systems, including both general ledger, reporting and budgeting components. Experience using and reporting from Financial Edge NXT and/or Prophix or similar systems desired.
  • Interest, understanding, and commitment to the conservation and passion for mission of National Audubon Society.

This position is represented by the Communications Workers of America (CWA).

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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