Senior Coordinator, Contracts

Job Post Information* : Posted Date 1 week ago(9/12/2023 6:48 PM)
Job Locations
Regular, Full-Time
Job Category
Office/Support Services


The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need today and tomorrow. We work throughout the Americas towards a future where birds thrive because Audubon is a powerful, diverse, and ever-growing force for conservation. Audubon has more than 700 staff working across the hemisphere and more than 1.5 million active supporters.

North America has lost three billion birds since 1970, and more than 500 bird species are at risk of extinction across Latin America and the Caribbean. Birds act as early warning systems about the health of our environment, and they tell us that birds – and our planet – are in crisis. Together as one Audubon, we are working to alter the course of climate change and habitat loss, leading to healthier bird populations and reversing current trends in biodiversity loss. We do this by implementing on-the-ground conservation, partnering with local communities, influencing public and corporate policy, and building community.

Audubon is committed to a culture of workplace excellence, where our talented and diverse staff are deeply engaged with a strong sense of belonging. The birds Audubon pledges to protect differ in color, size, behavior, geographical preference, and countless other ways. By honoring and celebrating the equally remarkable diversity of the human species, Audubon brings new creativity, effectiveness, and leadership to our work throughout the hemisphere.

Position Summary

The Senior Coordinator, Contracts, will work closely with the program and operations teams to ensure procedural compliance on contracts, including partner and vendor subcontracts for grant-funded conservation programs across the state, focusing on the Central Valley, Salton Sea, and Conservation Ranching programs. The Senior Coordinator will serve as a technical resource and will be responsible for procedures that optimize the efficiency of the contract management process.



$70,000 / year

Essential Functions

  • Prepare and ensure timely and accurate preparation of contractual agreements and leases from initial drafts to finalized contracts.
  • Shepherd agreements through review, signature, distribution, and filing processes, ensuring all internal due diligence is completed and contracts conform to Audubon policies.
  • Evaluate agreement complexity and solicit input and/or approval from Audubon's Office of the General Counsel, grants team, and/or contracts team, as applicable.
  • Ensure all salient terms and conditions are included, proper forms are used, and all attachments and referenced exhibits are in place.
  • Provide support to program staff in all phases of the contract process from concept through closeout, including facilitating the resolution of issues related to grant implementation and compliance.
  • Assist program leads with contract terms and provide information to support contract negotiation activities. Research complex contracting issues and provide recommendations for resolution.
  • Follow-up with program staff to secure missing documents, information, and forms. As needed, communicate directly with contractors and grantees to obtain required documents.
  • Provide the finance team with accurate information for internal accounting systems.
  • Maintain accurate files and secure sensitive financial items and information. Perform periodic reviews of files and grants to ensure timely project progress and compliance with federal guidelines and Audubon's internal policies.
  • Keep local and regional staff apprised of grant compliance requirements.
  • Assist in the preparation and submission of invoices and financial reports to funding agencies. Assist project managers and grants team with financial and programmatic reporting to funders as needed.
  • Respond to routine inquiries for information, or route to the appropriate staff member.
  • Provide general office support including but not limited to opening and sorting mail, printing and photocopying.
  • Other job-related duties as assigned.

Qualifications and Experience

  • Bachelor's Degree in business administration, finance, accounting or other relevant field required. An equivalent combination of education and experience will also be considered.
  • Three years' experience in contracts and government grant administration required; experience working in accounting systems preferred.
  • Working knowledge of contracts and grants management principles and procedures.
  • Strong administrative, analytical, and organizational skills, paired with customer service orientation and strong communication skills.
  • Ability to take initiative in a fast-paced work environment and interface with all functions at all levels within and outside of the organization.
  • Proficiency with MS Office products required, proficiency with contract management systems and project management systems such as Asana desirable.
  • Ability to work independently as well as part of team.
  • Demonstrated ability to exercise discretion and maintain strict confidentiality.

This position is represented by the Communication Workers of America (CWA).

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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