Events Assistant

Job Post Information* : Posted Date 2 months ago(1/12/2024 12:23 PM)
Job Locations
Seasonal, Part-Time
Job Category
Facilities/Property Maintenance


The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need today and tomorrow. We work throughout the Americas towards a future where birds thrive because Audubon is a powerful, diverse, and ever-growing force for conservation. Audubon has more than 700 staff working across the hemisphere and more than 1.5 million active supporters.

North America has lost three billion birds since 1970, and more than 500 bird species are at risk of extinction across Latin America and the Caribbean. Birds act as early warning systems about the health of our environment, and they tell us that birds – and our planet – are in crisis. Together as one Audubon, we are working to alter the course of climate change and habitat loss, leading to healthier bird populations and reversing current trends in biodiversity loss. We do this by implementing on-the-ground conservation, partnering with local communities, influencing public and corporate policy, and building community.

Audubon is committed to a culture of workplace excellence, where our talented and diverse staff are deeply engaged with a strong sense of belonging. The birds Audubon pledges to protect differ in color, size, behavior, geographical preference, and countless other ways. By honoring and celebrating the equally remarkable diversity of the human species, Audubon brings new creativity, effectiveness, and leadership to our work throughout the hemisphere.

Position Summary

The part-time Events Assistants provide support services at The John James Audubon Center at Mill Grove for weddings and other celebratory events taking place onsite. Shifts include weekday and weekend evenings. Work schedules and total hours worked will vary based on the candidate’s availability and flexibility.


This role is on site based out of our John James Audubon Center in Audubon, Pennsylvania.



$16.00-$18.00 / hour

Essential Functions

  • Prepare the site for rental events following a detailed checklist. Duties will include venue set-up, including tables/chairs and equipment; stocking supplies; cleaning bathrooms, floors, and windows; and receiving inventory.
  • Open and close event venues according to scheduled times.
  • Ability to operate equipment safely, including but not limited to golf cart and industrial floor cleaner.
  • Serve as a liaison with on-site catering staff, vendors, and rental clients throughout the event period; respond to questions and monitor activities to ensure rules and regulations are followed by all guests.
  • Direct and manage car traffic during peak arrival times; use golf cart to shuttle guests and move equipment as needed.
  • Inspect site before, during and after events; document damage and incidents involving guests with assistance from the manager-on-call.
  • Participate in scheduled event staff meetings and trainings.

Qualifications and Experience

  • Driver’s license with reliable transport required; will be asked to drive golf carts.
  • Ability to work weekends, evenings, and holidays.
  • Ability to make decisions quickly in a fast-paced environment.
  • Previous experience working in a customer-facing role a plus; ability to remain composed under pressure.
  • Experience working at a museum, historic site, or other sensitive properties a plus.
  • Excellent interpersonal skills, ability to relate to and communicate with staff, volunteers, vendors, and the community.
  • Self-starter with the ability to organize/prioritize workload and complete assignments on time.
  • Positive attitude and professional work ethic; prompt, trustworthy, and reliable.
  • Demonstrated ability to safely operate equipment commonly used for janitorial and maintenance tasks, such as ladders, vacuums, and floor cleaners. Training will be provided.
  • Demonstrated ability to safely and effectively use common cleaning solvents and supplies.
  • Must be able to engage in physical activity, such as lifting, bending, climbing stairs and ladders, and walking unpaved trails with steep hills, as well as have the willingness to work outdoors on a regular basis in all types of weather conditions.
  • Ability to lift up to 50 lbs., with or without accommodation including some moderately heavy objects, such as furniture, file cabinets, equipment, boxes, etc. Must be able to work in a variety of climates and temperatures as the seasons change during our event season. Maneuverability and adaptability to your surroundings is a must have quality.

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users.  If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.


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